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Postdoctoral Research Associate in Financial AccountingGies College of BusinessDepartment of AccountancyWe seek a full-time postdoctoral research associate to work on financial accounting projects with Dr. Nerissa Brown, Professor of Accountancy and Associate Dean of Graduate Programs at Gies College of Business, University of Illinois, starting in fall 2025. The successful candidate will work closely with Dr. Brown on research topics spanning financial reporting, corporate disclosure, labor accounting, and behavioral archival topics. The postdoctoral research associate will also engage with a strong and vibrant community of accounting scholars at Gies College of Business. The position is expected to last 1 year and may be renewable for a second year, conditional on funding availability and satisfactory performance in the initial year.Minimum Qualifications:<ul><li>Ph.D. in accounting or related field by the start of the position or soon after</li><li>Advanced training in econometrics, empirical archival methods, and causal inference methods</li><li>Strong programming skills in Stata, SAS, R, Python, or similar software</li></ul>Preferred Qualifications:<ul><li>Experience working with financial reporting and capital markets databases</li><li>Experience in textual analytics, machine learning, and Gen AI coding techniques</li><li>Experience in behavioral archival research and working in interdisciplinary teams</li><li>Strong writing and communication skills</li></ul>Essential Functions:<ul><li>Collaborate on research; priorities will be set in conversation with Dr. Nerissa Brown</li><li>Curate and analyze data, such as non-GAAP financial metrics</li><li>Support research activity through RA supervision, grant writing, etc.</li><li>Contribute to the research goals of the Department of Accountancy</li><li>Actively participate in intellectual life at Gies and the University of Illinois</li><li>Work to promote teamwork and collegiality</li></ul>Work Schedule: Standard schedule is Monday–Friday, 8 hours/day, 40 hours/week. Occasional flexibility in schedule may be required for research events, conferences, or other activities.Appointment Status: This is a 100% full-time Academic position, appointed on a 12-month basis. The expected start date is as soon as possible after August 16, 2025. The budgeted salary range for this position is $60,000-$75,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.Application Procedures &amp; Deadline InformationApplications must be received by 6:00 pm (CST) on 4/6/2025. Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through <a href="https://jobs.illinois.edu" target="_blank">https://jobs.illinois.edu</a> will not be considered. For further information about this specific position, please contact Dr. Nerissa Brown at <a href="mailto:nerissab@illinois.edu" target="_blank">nerissab@illinois.edu</a>. For questions regarding the application process, please contact 217-333-2137.The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility &amp; Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing <a href="mailto:accessibility@illinois.edu" target="_blank">accessibility@illinois.edu</a>.

University of Illinois Urbana-Champaign

Postdoctoral Research Associate in Financial Accounting

Job Title Accounting Specialist/UKHC Requisition Number RE49710 Working Title Accounts Payable Specialist Department Name H4017: UKHC Controller Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Regularly sitting at a computer workstation for extended periods of time. Shift Monday through Friday: Primarily days, 8:00 AM – 5:00 PM. Job Summary The UK HealthCare Controller’s office is seeking qualified candidates to fill an Accounts Payable Specialist position. This role provides direct support for processing day-to-day vendor invoice and payment obligations. Duties include: -Processing Purchase Order and Non-Purchase Order invoices -Resolving invoice discrepancies in collaboration with Purchasing and Materials Management-Ensuring all payment documentation adheres to University and UK HealthCare policy and procedure requirements. The Accounts Payable specialist will provide backup support for other accounts payable functions as needed. This position will have frequent interaction with internal and external customers and the successful candidate must possess excellent customer service skills and exhibit strong attention to detail. The ideal candidate will have experience working with electronic systems in a high volume accounts payable environment, preferably in the Healthcare industry. This position is remote with a minimum of 4 mandatory on-site meetings per year. Additional meetings may be scheduled as needed. Travel expenses and travel time are non-reimbursable items. This position reports to the Accounts Payable Supervisor. During the hiring process, each candidate will be required to be on-site for a face-to-face interview. The hired candidate must also be on-site for their onboarding. This is a remote Position. 4 mandatory on-site meetings. AP-related meetings on-site as needed or scheduled. Skills / Knowledge / Abilities The ideal candidate will possess strong computer skills and proficiency using Microsoft Office Suite (including Excel); experience working with Adobe Acrobat; a high regard for attention to detail; strong customer service and teamwork skills; and experience working with electronic systems in a high volume accounts payable environment, preferably within the healthcare industry. Does this position have supervisory responsibilities? No Preferred Education/Experience Associate degree and accounts payable experience preferred. Deadline to Apply 03/31/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Accounting Specialist/UKHC

Job Title Administrative Staff Officer IV Requisition Number RE49708 Working Title Department Name 3CP00:Campus Physical Plant Work Location Lexington, KY Grade Level 48 Salary Range $62,941-103,834/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 6 yrs Required License/Registration/Certification None. Physical Requirements Standing or walking with objects up to 25lbs; Sitting at computer workstation for extended periods; Repetitive Motion. May be exposed to weather/temperature extremes while traveling to/from various facilities locations and/or job site(s). Shift 8:00 am – 5:00 pm (Monday – Friday)Hours of work may vary dependent upon situational factors. emergencies, and crisis management requiring evening(s), weekend(s), and holiday(s) response. Job Summary Reporting to the Facilities Financial &amp; Business Services Director, the Administrative Staff Officer IV oversees Facilities Management Campus and Utilities &amp; Energy Management financial processes and reporting data in SAP on a daily, weekly, monthly, and year-end basis; prepares monthly Procard Report/charts; prepares monthly Overtime Report/charts; prepares monthly Recycling/Surplus Report; processes and logs all check/cash receipts; oversees Campus Utilities &amp; Energy Management staff position management and maintains record system; informs and trains Campus staff members in financial management as well as on new and/or revised University and Business Office policies and procedures as necessary; and collaborates with University General Accounting to set-up Plant Funds for projects as well as project scope changes. In addition, this position participates in the preparation and overall consolidation of the Facilities Management Campus and Utilities &amp; Energy Management Annual Budgets; oversees respective service center rate calculations as part of the Fiscal Year Budget Planning Processes, including salary/merit increase proposals; enters data into University systems via SAP; prepares Budget Transfers and Budget Revisions; reconciles salaries/expenses with SAP; prepares and produces various budget related reports for the University Budget Office, as requested; oversees Facilities Campus and Utilities &amp; Energy Management Business Office Year-End processes, including: prepares Campus Year-End Processing and Payroll Memo to staff; identifies and initiates Campus Business Office Year-End Task Management Assignments; and reviews completed work for overall quality, accuracy, and compliance with University and other statutory regulations; and collaborates with University Accounts Payable regarding Year-End Accruals. IEBC (Internal Employee Being Considered). Skills / Knowledge / Abilities MS Windows/Office ; SAP; KRONOS / Dimensions Demonstrated financial acumen and/or analytical experience delivering forecasting; budgeting; variance analysis; and data interpretation of results. Driver’s License — Preferred Does this position have supervisory responsibilities? Yes Preferred Education/Experience Bachelor’s Degree + 6 Years Deadline to Apply 03/31/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Staff Officer IV

Job Title Administrative Support Associate II Requisition Number RE49706 Working Title Department Name 7P610:COLLEGE OF PUBLIC HEALTH Work Location Lexington, KY Grade Level 43 Salary Range $19.18-30.68/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements Sitting for extended periods of time, repetitive motion Shift Primarily days Monday – Friday; 8:00 a.m. – 5:00 p.m. Additional hours as needed to meet department/college needs. Job Summary The Administrative Staff Officer will provide comprehensive administrative support to the Associate Dean of Faculty and Staff Advancement (ADFSA), faculty, and staff in the College of Public Health. This role requires strong organizational and communication skills to manage daily tasks and assist in departmental operations, ensuring smooth operations and timely execution of key responsibilities. Primary job duties will include: Calendar and travel support for the ADFSA: Manage the calendar, schedule meetings, book flights, accommodations, and ground transportation for work related travel. Support for Faculty Council: Prepare meeting agendas, take minutes and assist with follow-up tasks to ensure timely execution of decisions made during meetings. Support for Faculty Search Committees: Scheduling meetings, preparing materials and coordinating interview logistics. &nbsp; Coordinate Faculty Candidate Visits: Coordinate logistics including meeting rooms, room reservations, presentations and candidate interactions with key faculty and staff. Other administrative duties including (but not limited to): updating Teams and Sharepoint sites, organization, maintenance and streamlining of filing systems.&nbsp; Skills / Knowledge / Abilities MS Office Suite to include Outlook 365, Excel, Word. SAP use and knowledge helpful but not required. Senior or Executive level administrative support. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 03/31/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate II

Job Title Patient Access Supervisor/UKHC Requisition Number RE48962 Working Title Patient Financial Services Supervisor Department Name H4027: REV Cycle MGT-PFE Work Location Lexington, KY Grade Level 09 Salary Range $43,680-71,323/year Type of Position Staff Position Time Status Full-Time Required Education AS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include: occasionally lifting, pushing, pulling, standing, and/or walking with objects up to or over 50 lbs.; regularly performing tasks with repetitive motions (such as typing) and sitting at a computer workstation for extended periods of time; and occasional job-related travel. Shift Weekdays: Midday shift; Weekends: Morning shift Job Summary The Patient Financial Services Supervisor helps to support the main responsibilities of the team (including customer service and administrative duties) by providing leadership and guidance to all team members. The duties of the supervisor include: managing staff, providing leadership and development opportunities, and creating and maintaining a positive work environment while ensuring the organization’s goals are met. This is a working supervisor position, and the supervisor will be expected to work alongside staff when necessary and routinely on the weekend. Skills / Knowledge / Abilities Problem solving, ability to counsel and teach others in a professional manner, and the ability to set goals. Does this position have supervisory responsibilities? Yes Preferred Education/Experience Critical thinking skills, ability to organize and lead a team, ability to work independently with proven leadership skills, experience with hospital and technical billing and account resolution, and an understanding of Medicaid and disability programs. Deadline to Apply 03/31/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Access Supervisor/UKHC

Job Title Central Sterile Supervisor/UKHC Requisition Number RE47178 Working Title CS Supervisor Department Name H3320:Perioperative Services Work Location Lexington, KY Grade Level 09 Salary Range $21.00-34.29/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification Certified Registered Central Service Technician (CRCST) Physical Requirements This position requires regularly lifting, pushing, and/or pulling objects weighing up to 50 pounds; standing or walking with objects weighing up to 25 pounds; performing tasks with repetitive motions (such as typing); and intermittently sitting at a computer workstation for extended periods of time. Also involves risk of injuries from moving, lifting or positioning patients, equipment, or materials; and exposure to hazardous chemicals and fumes including waste; radiation; burns; cuts/punctures; blood-borne or airborne pathogens; and recombinant DNA or viral vectors. Shift Monday through Friday, 3:00 p.m. – 11:30 p.m. with some on-call, holiday, and weekend requirements. Job Summary The Central Sterile Supervisor/UKHC is primarily responsible for facilitating the delivery of patient care through preparing, planning, and providing instrumentation to preoperative services. Responsible for decontamination, correct assembly, and sterile processing of all instrumentation used in the operating rooms. Maintains cleanliness of department and materials management as needed. Must have thorough knowledge of regulatory standards for universal precautions, sterilization methodologies, and regulatory standards for biological monitoring. Skills / Knowledge / Abilities The ideal candidate will have extensive knowledge of regulatory standards for universal precautions, sterilization methodologies, and regulatory standards for biological monitoring; operating room instrumentation; and aseptic techniques and sterilization principles, processing techniques, and instrument/equipment care. Does this position have supervisory responsibilities? Yes Preferred Education/Experience Previous central sterile supervisor experience preferred. Deadline to Apply 03/31/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Central Sterile Supervisor/UKHC

Job Title STEPS Facilities Security and Operations Support Associate Requisition Number TE08731 Department Name 3DH40:Aux Services - Student Center Work Location Lexington, KY Salary Range $17 Type of Position Temporary Position Time Status Full-Time Required Education HS Required Related Experience None Required License/Registration/Certification None Physical Requirements Lift, push, pull up to 25 lbs, sit for extended periods of time, walk across campus Shift Monday-Friday (8 AM to 5 PM) 40 hours; hours could change with department needs Job Summary The STEPS Facilities Security and Operations Support Specialist supports key tasks related to security, access control, safety, and operations for the Gatton Student Center, Cornerstone, and The 90. Designed as temporary support for the Associate Director of the Student Center, this position focuses on providing administrative and operational assistance to keep things running smoothly without taking on full oversight responsibilities. Responsibilities include but not limited to: Support for Access Control and Security Operations <ul><li>Assist with programming and assigning access levels and door schedules for facilities under the guidance of the Student Center Director Associate.</li><li>Perform routine checks and assist in reporting issues with the Access Control system.</li><li>Monitor and report non-functioning security cameras to UKPD, ensuring updates are communicated to stakeholders.</li></ul> Facilities Safety and Maintenance Support <ul><li>Act as a secondary point of contact for facility safety and operational concerns.</li><li>Coordinate routine communication with Physical Plant staff and contractors to ensure progress on maintenance and repairs.</li><li>Assist with scanning, gathering data and maintaining records for UK Annual Capital Equipment and Facilities Inventory.</li><li>Provide administrative support for scheduling and tracking building systems maintenance activities.</li><li>Monitor and report doors that cannot be properly secured to Facilities Management, ensuring timely communication and resolution to maintain safety and security standards.</li></ul> Administrative Support <ul><li>Provide administrative support for managing daily operations of Student Center Shipping and Receiving under the direction of the Student Center Director Associate.</li><li>Maintain records related to training logs, and compliance documentation.</li><li>Serve as a point of contact for routine operational inquiries and escalate issues to the Student Center Director Associate as needed.</li></ul> Support for Facility Policies and Procedures <ul><li>Assist in reviewing and updating operational policies and procedures, as directed by the Student Center Director Associate.</li><li>Monitor and report compliance issues related to facility policies, ensuring actions are communicated to the appropriate personnel.</li><li>Provide logistical support for coordinating event layouts and ensuring adherence to established policies.</li></ul> Skills / Knowledge / Abilities <ul><li>Accuracy and attention to detail.</li><li>Dependability and service orientation.</li><li>Strong organizational and planning abilities.</li><li>Effective communication and teamwork.</li><li>Ability to adapt and provide timely support in a dynamic environment.</li></ul> Does this position have supervisory responsibilities? No Preferred Education/Experience Associate or Bachelors in Facilities Management, Security Management or Business Administration Deadline to Apply 04/01/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Facilities Security and Operations Support Associate

Job Title Administrative Services Asst/UKHC Requisition Number RE49694 Working Title Administrative Services Assistant – Division of Trauma Surgery Department Name MG37A:SURGERY-TRAUMA Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include regularly sitting, standing, walking, with some pushing, pulling, and/or lifting objects weighing up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 25lbs. Shift Monday – Friday, Day Shift; primarily 8:00 am – 5:00 pm (40 hrs/wk); other hours/schedule as needed. Job Summary This position provides administrative support for a section of the Trauma Surgery Division. This position works directly with 7 or more surgeons, Advanced Practice Providers, and other section personnel, as well as division and department administrative personnel. Skills / Knowledge / Abilities Microsoft Office; Word, Excel; organizational skills. Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s Degree with two or more years related administrative experience in a professional setting preferred. Deadline to Apply 03/30/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst/UKHC

Job Title Patient Clerical Assist/On-Call/ PRN Requisition Number DU13234 Department Name H7700: Cancer Services-Inpatient Pav A Work Location Lexington, KY Salary Range $15.00 Type of Position Staff Position Time Status On Call Required Education HS Required Related Experience 1 year preferred Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift On-Call Patient Clerical Assistant must be able to work a variety of Days/Evenings/Night shifts – a minimum of 36 hours per month is required. Some weekends and holidays will be required. This position requires the ability to do orientation of up to 30 hours per week on any shift during your Unit training and once training is completed you must work at least 36 Hours per month. Please note that the first three days will be our UK HealthCare orientation on site at Chandler Hospital from approx. 8:00am-5:00pm. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred. Deadline to Apply 03/27/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Clerical Assist/On-Call/ PRN

If you have any questions about the position or our application process, reach out to us at <a href="mailto:recruiting-u@smith.edu" target="_blank">recruiting-u@smith.edu</a>.Global Studies Center<h4>Job Description</h4>This is a 52-week position working 26.25 hours per week. Job SummaryThe Financial Operations Specialist is responsible for the coordination of Global Studies Center budget processes which includes study abroad and international student and scholar budgets and gift fund accounts, and ensuring the financial integrity of complex budget accounts representing approximately $9 million. This includes coordination of the budget submission process, reporting, reconciliation, and analysis of Smith programs abroad budgets (traditional Smith Programs Abroad and Faculty-led Global Experience programs); Direct Enroll university accounts; the Home School Fee accounts; International Experience Grants; and the operating budget accounts of the Global Studies Center.Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.Essential FunctionsBudget process management and analysis<ul><li>Establish and maintain accurate accounts payable and reporting systems for a complex set of over 68 international program affiliates, including universities, program providers, and service vendors; as well as Smith program accounts abroad and students’ direct deposit stipends; representing total departmental budgets of approximately $9 million.</li><li>Reconcile accounts on a monthly basis and ensure that discrepancies are brought to the attention of the Director or appropriate budget manager and, as needed, to the Controller’s Office.</li><li>Coordinate reconciliation of account transfers, program refunds or unrecoverable program charges with the Controller’s Office and/or Student Financial Services.</li><li>Review, reconcile and provide regular reports for department organizational accounts to the Director.</li><li>Conduct research on program cost structures and provide analysis of cost projections for fiscal year budgeting process</li><li>Assists the Director and others in the annual preparation and submission of budget projections and requests.</li><li>Identify, develop and assist in the design of accounting and budget management systems needed to support new and ongoing program management, in coordination with the Director, ITS and the Controller’s Office.</li></ul>Financial administration <ul><li>Administer timely processing of payments to international program providers, including check requests, wire transfer requests, and credit card direct payments.</li><li>Prepare payment requests for student stipends, grants, and discretionary funding, including emergency funding requests, International Experience Grants, and other grants administered by the Global Studies Center.</li><li>Manage and oversee reporting for all departmental credit card charges and accounts, ensuring journal transfer to appropriate accounts as needed.</li></ul>Communication, training, and staff support<ul><li>Serve as principal liaison with accounts payable, student financial services, controller's office, cashier's office, and international program providers and institutions.</li><li>Provide regular communication with on-site Directors of Smith programs abroad regarding budget reports and expense reconciliation.</li><li>Communicate directly with students and parents regarding student stipends, including appeals of stipend amounts.</li><li>Develop and deliver budget training to Smith program staff responsible for oversight of study abroad program budgets.</li><li>Implement, monitor, evaluate and communicate budget policies and procedures to office staff and program staff, in coordination with the Director.</li></ul>All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)Associate’s degree or equivalent, plus one to three years of relevant experience, or an equivalent combination of education and/or experience. Financial accounting and budget reporting experience required.Experience working with individuals from diverse backgrounds.Preferred Qualifications Experience explaining complex financial matters to a range of stakeholders, including students and parents.SkillsAbility to organize and prioritize work, take initiative, resolve problems, and manage multiple tasks simultaneously. Excellent analytical and communication skills - listening, verbal, written and interpersonal - with demonstrated ability to be discreet and maintain confidentiality regarding student records. High proficiency in MS Office or Google Drive applications, particularly in working with spreadsheets.Please attach BOTHa current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. <h4>You will NOT be able to attach additional files after you have hit the Submit button.</h4>Review of applications will beginApril 4, 2025Position Type:Regular<h4>About Smith College</h4>Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts.&nbsp; A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst.&nbsp;Students cross-enroll and faculty cross-teach across the Five Colleges. Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at <a href="mailto:recruiting-u@smith.edu" target="_blank">recruiting-u@smith.edu</a>.As set forth in our mission and values, Smith College is committed to promoting a culture of &nbsp;equity and inclusion among students, staff and faculty. &nbsp;The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.

140 Administrative Staff Jobs