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Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Kennedy School?The John F. Kennedy School of Government at Harvard University is one 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. When you work at Harvard Kennedy School, you make a difference. Job Description Founded in 2021, the Bloomberg Center for Cities at Harvard University is a fast-growing global community committed to improving public management, leadership, and governance. The center’s cross-Harvard collaboration unites expertise focused on cities across disciplines and schools to produce research, train leaders, and develop resources for global use.The Bloomberg Center for Cities seeks to add an organized, detail oriented and collaborative Senior Associate, Administration and Finance. The position reports to the Assistant Director of Administration and Finance. This position supports the work of initiatives, programs, labs, staff and faculty across the Bloomberg Center for Cities. The position will manage and execute a range of financial and HR administrative responsibilities that ensure the smooth operation of the center and its programs. Key responsibilities include, but are not limited to: &nbsp;Financial Operations:&nbsp;<ul><li>Manage and coordinate contracts and procurement for materials, vendors and services, including drafting and stewarding contracts through internal approval processes and overseeing vendor setup in Harvard’s B2P system &nbsp;</li></ul><ul><li>Coordinate the invoicing process for the Center and serve as the primary contact for inquiries related to payments, approvals, and payment status &nbsp;</li></ul><ul><li>Oversee the Center-wide department card and purchasing card: review and prepare reimbursements and corporate card reconciliations across gifts, endowment, and sponsored awards, ensuring compliance with Harvard University financial policies &nbsp;</li></ul><ul><li>Review and process Concur travel and expense reports and purchasing card transactions; provide monitoring and training to ensure efficiency, accuracy, and policy adherence &nbsp;</li></ul><ul><li>Process and track payments and stipends to faculty, staff, students, and fellows participating in Center-related programs and initiatives; maintain accurate records and update internal tracking systems accordingly &nbsp;</li></ul><ul><li>Monitor financial accounts, journal funds, maintain Center program and initiative costing strings, and process additional reimbursement requests as needed &nbsp;</li></ul><ul><li>Manage and update financial operations databases and the team’s internal knowledge library to support accurate reporting and continuity &nbsp;</li></ul><ul><li>Maintain archives of financial records and coordinate proper file disposal in compliance with retention policies, in consultation with Finance staff &nbsp;</li></ul><ul><li>Ensure full adherence to all Harvard University and Bloomberg Center financial policies and administrative procedures &nbsp;</li></ul>HR and Administrative Operations: &nbsp;<ul><li>Approve weekly timesheets for all staff, including employees managed through third-party vendor (DZX), and provide related administrative support &nbsp;</li></ul><ul><li>Maintain and update Time &amp; Labor (T/L) group lists and provide T/L support for the Center and its initiatives &nbsp;</li></ul><ul><li>Support onboarding of new employees, students, and temporary staff, including coordination of setup tasks and documentation &nbsp;</li></ul><ul><li>Assist with offboarding processes for departing employees, ensuring completion of administrative requirements &nbsp;</li></ul><ul><li>Provide administrative support for processing hiring forms and coordinating communication between hiring managers, HKS HR, and other stakeholders &nbsp;</li></ul><ul><li>Monitor and process HR adjustments for staff, students, and other employees; assist with related administrative tasks and workflows &nbsp;</li></ul><ul><li>Coordinate monthly HR data downloads and conduct reviews to ensure internal records are accurate and current &nbsp;</li></ul><ul><li>Collect and track workforce data from DZX to support ongoing data analysis and financial planning efforts &nbsp;</li></ul><ul><li>Maintain and update HR files, personnel records, and internal HR/hiring databases &nbsp;</li></ul><ul><li>Manage and regularly update the team’s knowledge library related to HR processes and employee resources &nbsp;</li></ul> Qualifications Basic Qualifications:<ul><li>Bachelor's degree and 4 years of relevant experience in finance and administrative operations</li><li>Demonstrated experience with Microsoft Excel and financial systems</li></ul>Additional qualifications&nbsp;<ul><li>Enthusiastic team player, eager to collaborate on a wide range of projects and contribute to a growing, cross-functional finance and operations team&nbsp;</li></ul><ul><li>Skill in managing multiple activities simultaneously, delivering on commitments, and operating with speed, accuracy, and strong judgment&nbsp;</li></ul><ul><li>Demonstrated collaborative customer-service orientation with an ability to provide clear instruction and assistance to end-users&nbsp;</li></ul><ul><li>An ability to understand and big picture goals while maintaining strong attention to detail&nbsp;</li></ul><ul><li>Process oriented / systems focused, with the ability to turn ad hoc into structured&nbsp;</li></ul><ul><li>Thoroughness, accuracy, and agility with financial data&nbsp;</li></ul><ul><li>Experience with Harvard’s chart of accounts, financial software, policies and procedures&nbsp;</li></ul><ul><li>Experience with Harvard’s HR processes and systems such as PeopleSoft, Fieldglass, etc.&nbsp;</li></ul><ul><li>Demonstrated intermediate level proficiency with Microsoft Excel preferred&nbsp;</li></ul><ul><li>Demonstrated experience with financial systems such as Buy 2 Pay, Concur preferred&nbsp;</li></ul><ul><li>Ability to effectively use Microsoft Word, Excel, Zoom, and PowerPoint&nbsp;</li></ul><ul><li>Knowledge and experience utilizing project management software such as Airtable a plus&nbsp;</li></ul><ul><li>Knowledge of Salesforce a plus&nbsp;</li></ul><ul><li>We are committed to building and fostering a diverse and inclusive team of staff, students, and faculty, and we seek candidates who share our commitment and values</li></ul> Additional Information <ul><li>Appointment End Date: This position is a fully benefits eligible term appointment ending 6/30/26, with the possibility of renewal.</li><li>Standard Hours/Schedule: 35 hours per week</li><li>Compensation Range/Rate (including Shift Differential if applicable): </li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li><li>Other Information:&nbsp;This position requires an on-campus presence, 4 days per week.</li></ul>Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 056. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.&nbsp;Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy that outlines our commitment to&nbsp;prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard’s <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.&nbsp;

Harvard University FAS Human Resources

Senior Associate, Admin and Finance

Job Title Camp Maintenance Supervisor Requisition Number RE50894 Working Title Department Name 81360:4-H CENTRAL OPERATIONS Work Location Carlisle, Ky. Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None. Physical Requirements Able to lift, push or pull objects up to 50 pounds. Able to stand, walk for long periods. Shift Days; 8:00 am-5:00 pm, and some evenings and/or weekends. Job Summary The Martin-Gatton College of Agriculture, Food and Environment is seeking a dependable and self-motivated Camp Maintenance Supervisor to support the North Central 4-H Camp. This key position plays a vital role in ensuring a safe, functional, and welcoming environment for youth, staff, and visitors. The Camp Maintenance Supervisor is responsible for conducting regular inspections of all camp facilities—including buildings, infrastructure, and grounds—to evaluate their condition, determine maintenance and repair needs, and perform hands-on repair and maintenance work as needed. Strong communication, organizational, and customer service skills are essential in supporting both the operational and community-facing aspects of this role. This position supports Kentucky 4-H’s mission to provide meaningful youth development experiences, fostering belonging, mastery, independence, and generosity in all young people. The Camp Maintenance Supervisor will be an integral part of delivering a high-quality camp experience by maintaining facilities that are safe, efficient, and ready for use by a wide variety of on-site groups and programs. Learn more about Kentucky 4-H and discover how Martin-Gatton CAFE supports employees and the university’s mission of serving Kentucky. Skills / Knowledge / Abilities Carpentry, Use of Large Tools, and Construction. Does this position have supervisory responsibilities? Yes Preferred Education/Experience Driver’s license preferred. Deadline to Apply 08/13/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Camp Maintenance Supervisor

IT AuditorJob ID: 12498Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularAbout UTEPUTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.<a href="https://www.utep.edu/audit/about/The" target="_blank">https://www.utep.edu/audit/about/The</a> Office of Auditing and Consulting Services (OACS) reports administratively to the President and functionally to the University's Internal Audit Committee.The OACS staff is composed of auditors with varying levels of experience in operational, compliance, financial, and information systems auditing. The auditors participate in universally recognized professional associations and certification programs. The auditors are also required to earn continuing education credits in subjects relevant to the services provided by the OACS.The OACS is responsible for independently reviewing management's disposition for administrative and accounting controls. When necessary, the auditors will recommend changes to improve overall efficiency and effectiveness.The OACS interacts with every college, department, and division of UTEP. The auditors take pride in their work and ensure the safekeeping and confidentiality of all records and information used during the course of an audit.MissionTo provide an independent, objective, assurance and consulting activity designed to ensure the adequacy and effectiveness of UTEP's financial and operational controls through continuous examination and evaluation. To support UTEP in accomplishing its mission by bringing a systematic, disciplined, approach to evaluate and improve the effectiveness of risk management, internal controls, and governance processes.VisionTo be a dynamic, and responsive auditing and consulting resource that benefits the University and its community by adding value through improving processes and operations, as well as offering advice and assistance to help our clients achieve their goals.Position InformationHiring Department: Office of Auditing and Consulting ServicesPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pmFLSA status: ExemptEarliest Start Date: As soon as possible.Salary: Commensurate with experienceRequired Application Materials:• Resume• Cover Letter• List of three referencesThe primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionSummary: Provide IT skills for the review of data processing systems, controls and operations and perform I/T auditing assignments in accordance with established State and university regulations.Essential FunctionsAssumes responsibility for IT audits.Applies various audit procedures including preparation of internal control questionnaires and audit programs.Plans and conducts audit work on assigned audits.Reviews systems, transactions, documents, records, reports, and methods for accuracy and effectiveness.Applies and assists others in the use of computer-aided techniques.Prepares acceptable working papers to record and summarize data on the assigned audit projects.Prepares findings and recommendations for inclusion in audit reports.Participates as an advisor in the design and development of new information systems and major enhancements to existing systems.Provides a wide range of computer support to the office and audit staff.Knowledge of all Microsoft Office software and able to learn and use institutional software systems.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities: No supervisory responsibilities.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Bachelor's degree in Business Administration, Accounting, Computer Science or related area of responsibility from four-year college or university.andExperience: 2 (two) years IT-related experience preferably with a government agency. Must have knowledge and proficiency in computer skillsPreferred Qualifications:Experience and knowledge of PeopleSoft, Banner, Microsoft 365, Teams, and Zoom.Certifications: One or more of the following certifications is preferred, but not required:Certified Information Systems Auditor (CISA), Certified Internal Auditor (CIA), or Certified Public Accountant (CPA).NOTE: Will reimburse test fees, study materials, and license fees, and provide required CPE.Additional InformationThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6379886jeid-45d931ea0eae1148896d932892b0b036" target="_blank">https://apptrkr.com/6379886jeid-45d931ea0eae1148896d932892b0b036</a>

The University of Texas at El Paso

IT Auditor

Open Rank - Research Professor in Civil Engineering (2 Positions)The University of Texas at El Paso seeks two highly qualified research professors (open-rank) to join the Department of Civil Engineering and help us integrate a new water research initiative. The research professors are expected to form research collaborations with faculty across different departments and external collaborators such as industry, consulting firms, utility companies, national laboratories, and universities. The candidates are expected to sustain extramural funding and supervise a diverse group of undergraduate and graduate students and post-docs. With other faculty members, the new hires will play an essential role in training the next generation of water scientists and developing the workforce in the Paso del Norte region. The candidates will work with Civil Engineering faculty members to maintain and expand the Department's research capabilities for water quality analysis and create a recharge center to enable analyses through internal or external requests.Job Requirements:Candidates must demonstrate evidence of research productivity including peer-reviewed publications, conference presentations, and successful research collaborations. Research areas of interest include membrane processes for water treatment and environmental chemistry. Individuals with experience in other research areas related to water science and engineering are also encouraged to apply. For both roles, candidates are expected to have experience with analytical instruments for water quality analysis. Preference will be given to candidates with a proven track record of obtaining extramural funding.Candidates must have a doctorate in Environmental Engineering, Chemical Engineering, Civil Engineering, Environmental Science, Chemistry, or a related field.Additional Information:Salary and benefits are highly competitive and based on experience, education, and qualifications. UTEP offers an attractive compensation package.In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at <a href="mailto:titleix@utep.edu" target="_blank">mailto:titleix@utep.edu</a>, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6379892jeid-a586b6b48e4a39499a805fd65182ab69" target="_blank">https://apptrkr.com/6379892jeid-a586b6b48e4a39499a805fd65182ab69</a>

Open Rank - Research Professor in Civil Engineering (2 Positions)

At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will&nbsp;join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship.&nbsp; As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career.You will make an impact by:&nbsp;<ul><li>Perform administrative responsibilities by drafting correspondence and reports, communicate with management, faculty, staff, and students, maintains calendars, maintain office records and budgets, process and review mail, arrange meetings, receptions, dinners, conferences, and travel arrangements to ensure professionalism and efficiency in all office operations.</li><li>Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors.</li><li>Responsible for completing expense reports; gather receipts, scan, and enter information in Concur or Excel, and review.</li><li>Assist department with company events; research and arrange payment to vendors, caterers, venues, and conferences. Assist with event set-up and break down, and other miscellaneous event coordination.</li><li>Schedule, organize, and facilitate meetings and events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for audiovisual and associated support equipment.</li><li>Order and pick up meals and/or refreshments for meetings and other special events.</li><li>Coordinate travel for multiple team members; researching and booking flights, hotels, and transportation.</li><li>Prepare meeting materials, post agendas, and take minutes; maintain permanent records and files; adhere to established procedures relating to minutes, agendas, posting of notices, etc.</li><li>Coordinate incoming and outgoing mail distribution as instructed, prepare labels, mailings, and FedEx packages.</li></ul>Your Experience Includes:<ul><li>A minimum of one year’s experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which involved administrative support work in an academic or business office environment preferred.&nbsp;&nbsp;</li><li>Comprehensive knowledge of office systems, practices, and administration.</li><li>Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.&nbsp;</li><li>Principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.</li></ul>Education:<ul><li>High school graduate or equivalent required.</li><li>Associates degree or coursework in accounting, administrative and personnel management, and data processing preferred.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

Administrative Assistant

Position Title: Administrative Assistant II Department: Community, Career &amp; Technical Education Division (CCT) Division: Community, Career &amp; Technical Education Division (CCT) Employee Status: Full-time Type: Support Staff Association (SSA- Union) Grade: 8 Salary: $17.72-$21.49 / hour FLSA: Non-exempt ___________________________________________________________ Reporting Relationships Reports to: Dean of Career Technical Education Supervision Exercised: Supervision may be exercised over student workers &nbsp; Job Summary: Under limited and regular supervision, provide advanced clerical support, involving Front Desk functions, multiple types of software (word processing, data entry, etc.), processing of numerical and text materials; and supervision of student workers. Lead or direct all office support activity. Must exercise independent and sound judgment (advanced reasoning, mature critical/analytical thinking skills) in handling of routine or non-routine office duties. Assist other staff with office tasks and projects as necessary. Provide excellent customer service to students, faculty, staff, administration, and others through all methods of contact. Confidentiality and discretion are required. Must provide direct clerical support to the Dean of Career &amp; Technical Education (CTE), as well as the CTE office. Essential Duties and Responsibilities include the following. Related duties may be assigned. · Manage the reception area of the division office by greeting guests, answering phone calls, and responding to messages. · Coordinate supervisor’s calendar. Schedule/confirm all appointments and meetings, internal and external. Coordinate travel schedule and reservations, using travel application process. · Support the Dean, faculty, and department coordinators with procuring supplies and equipment, and coordinating service or maintenance requests. · Assist with preparing and processing paperwork and forms related to payroll, course scheduling, stipends, student services, and apprenticeship programs · Sort/distribute mail, answer telephone, take/route messages. Prepare outgoing mail and correspondence, including e-mails, faxes, etc. Proficient in all methods of telecommunications. · Manage the loading of classes. Maintain program, curriculum and student attendance information/records, per supervisor. · Process all student inquiries, guide new students through registration process, and help with student advisement for Automotive, Aviation, CIS, Engineering, Manufacturing, Mechatronics, and Welding programs (and any others) supervised by the Dean. · Compile material to be typed/processed. Be aware of instructions accompanying material, or follow verbal instructions from supervisor or person requesting document, to determine format desired, number of copies needed, priority, and other requirements. · Prepare, revise, maintain/monitor a variety of materials such as correspondence, PowerPoint presentations, departmental budgets, reports, statistical tables, contact information lists, and forms – from rough draft, corrected copy, or previous computer versions – utilizing a variety of resources, electronic or otherwise. Make printed copies as needed. · Proofread completed documents to check for errors (content, spelling, grammar), and make corrections. Verify totals, performing simple computations or routine statistical analysis for budgets, grants, financial processes (report forms, requisitions, invoices, etc). · Maintain accurate knowledge of college and department resources for responding to questions from both internal and external customers. Utilize tact, courtesy, and excellent oral/written communication skills in establishing/maintaining effective relationships with persons contacted in the course of work. · Coordinate meetings, prepare agendas, reserve and prepare meeting or event facilities. Attend meetings as needed and record minutes/notes as necessary/assigned. · Assist with faculty and staff operational needs for all programs within the department (securing appropriate badge access, IT issues, printing services, purchasing, marketing requests and website updates, etc.) · File and code completed documents. Organize and maintain electronic and paper filing systems – includes correspondence and other records, plus back-up storage; and purging files in accordance with statutory governmental regulations and/or college guidelines. · Order and maintain office and departmental supplies. · Operate photocopying and fax machine; perform minor preventative maintenance on office and/or arrange for equipment maintenance. · Regular attendance is expected. · Related duties may be assigned as per direction of the Dean. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications Associate’s degree or equivalent from two-year college or technical school; or six to twelve months related experience and/or training; or equivalent combination of education and experience. Windows, Microsoft Word, Excel (spreadsheet design and entry), database entry, Web page maintenance and ability to learn the college’s administrative software system. &nbsp; Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Rock Valley College

Administrative Assistant II - Career Technical Education

If you have any questions about the position or our application process, reach out to us at <a href="mailto:recruiting-u@smith.edu" target="_blank">recruiting-u@smith.edu</a>.Alumnae Relations &amp; Development<h4>Job Description</h4>Job SummaryThe Milestone Administrative Assistant serves as a foundational administrative support for the work of Class Engagement and Philanthropic Support at Smith College, with a focus on the Milestone Reunion Program.This role ensures the successful execution of mailings, reports, correspondence, briefings and proposals.The Milestone Administrative Assistant monitors the budget, supports expense reports completion and properly submits invoices.This role helps the team maximize performance by maintaining office supply inventory, monitoring equipment, scheduling meetings and spaces and supporting events.Comfort and facility with modern office technology is critical.Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.#ALMDEV#Essential FunctionsMilestone Reunion Program Support (65%):<ul><li>The Milestone Administrative Assistant supports the work of the Milestone Reunion Program team which focuses on class engagement and philanthropic support from alums in their 25th, 35th, 50th, and 60th reunion cycles. Responsibilities include running reports; answering constituent inquiries; preparing correspondence, documents and spreadsheets; providing logistical and follow up support for events; and utilizing constituent relationship management software to support work with individual donors.</li><li>Act as a superuser of departmental database and reporting tools.</li><li>Enter data, run reports, and prepare documents for milestone reunion program staff and class volunteers on a daily basis.</li><li>Create and produce customized lists, spreadsheets and reports for screening, strategy, cultivation, solicitation and stewardship purposes.</li><li>Build strong working relationships with colleagues across Alumnae Relations &amp; Development, affiliated departments, and volunteers.</li><li>Keep informed about ongoing Smith initiatives.</li></ul>Administrative Coordinator and Budget Support (30%):<ul><li>The Milestone Administrative Assistant also supports the work of the full Class Engagement and Philanthropic Support team.</li><li>Responsibilities include creating and producing reports focusing on reunion fundraising and overall class fundraising.</li><li>Coordinating the departmental budget, processing expense reimbursements, payment of invoices, ordering supplies, and following up with vendors.</li><li>Run reports, answer constituent inquiries, prepare correspondence and spreadsheets, and compile monthly mailings.</li><li>Prepare expense reports and reimbursements for volunteers and assigned staff. Handle class treasury expense payments and deposits on behalf of class treasurers.</li><li>Assist with logistics and follow up for events.</li><li>Provide coverage for other Alumnae Relations &amp; Development support staff, as necessary.</li><li>Perform related duties, as required.</li></ul>Other Functions (5%):<ul><li>Participate in team meetings, task forces and committees as required.</li><li>Back up other staff needs as necessary.</li><li>Perform related duties as required.</li></ul>All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses):<ul><li>High school diploma with three years or more relevant experience and/or an equivalent combination of education and/or experience.</li><li>Experience working with individuals from diverse backgrounds.</li></ul>Preferred Qualifications:<ul><li>Associates degree preferred.</li><li>Strong skills in Microsoft Office products, Google apps, and fundraising database/CRMs.</li></ul>Skills:<ul><li>Ability to effectively and efficiently support several staff and to execute several key projects simultaneously.</li><li>Strong attention to detail and accuracy.</li><li>Ability to meet firm deadlines and to handle the pressure of a fast-paced work environment.</li><li>Excellent organizational, interpersonal and communication skills with the ability to successfully interact with people of all backgrounds.</li><li>Strong customer service orientation.</li><li>Maintain strict confidentiality, exercise diplomacy, good judgment and initiative. Collaborate and work well with others toward successful results.</li><li>High level of computer literacy.</li></ul>Additional Information:<ul><li>Occasional weekend and evening work will be required to support Smith Reunion activities and occasional other events.</li></ul>#ALMDEV#Please attach BOTHa current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application. <h4>You will NOT be able to attach additional files after you have hit the Submit button.</h4>Review of applications will beginAugust 1, 2025Position Type:Regular<h4>About Smith College</h4>Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts.&nbsp; A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst.&nbsp;Students cross-enroll and faculty cross-teach across the Five Colleges. Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact our recruiting team at <a href="mailto:recruiting-u@smith.edu" target="_blank">recruiting-u@smith.edu</a>.As set forth in our mission and values, Smith College is committed to promoting a culture of &nbsp;equity and inclusion among students, staff and faculty. &nbsp;The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.

Smith College

Administrative Assistant, Milestone Class Engagement

Job Title Administrative Support Associate I Requisition Number RE50881 Working Title Department Name 3J540:Employment Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements The essential job functions of this position require you to: communicate and build working relationships with staff, faculty and candidates; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service and positively represent the university; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary or standing position for long periods of time; interact with individuals from various levels throughout the university and educate others on employment processes and work successfully in a team as well as independently. Shift Monday–Friday from 8:00am – 5:00pm (40 hrs/week) *This is a fully on site position. Job Summary The Administrative Support Associate I in Human Resources Employment is part of a collaborative team working in a fast-paced environment to provide exceptional customer service to job applicants and university hiring officials. This position will be responsible for providing technical and administrative support to the Career Employment team. Technical support will encompass several systems including UK’s employment system, the Integrated Employment System/applicant tracking system. Responsibilities will include: <ul><li>initiating hiring proposals</li><li>reviewing and approving payroll authorization forms</li><li>completing 6-month holds</li><li>reopening positions</li><li>reactivating applications</li><li>fulfilling requests for personnel file reviews</li></ul> Administrative support will include, but is not limited to: <ul><li>conducting research</li><li>coordinating materials for interviews or training sessions</li><li>managing department purchases and processing payments</li><li>communication with applicants and hiring officials</li><li>other requests needed by the Career Employment team and HR Employment leadership</li></ul> This individual will support the Customer Service team by: <ul><li>promptly and enthusiastically answering phone calls received from the HR Employment automatic call distribution phone system and own phone line</li><li>effectively referring customers to appropriate area of HR</li><li>providing front line customer service to walk-in traffic when needed and/or requested</li><li>being responsible for successfully assisting all customers, which can include, but is not limited to:<ul><li>completing I-9 forms and other new hire paperwork</li><li>facilitating general HR inquiries and ensuring appropriate guidance</li><li>completing opening and closing procedures when needed</li></ul></li></ul> This position will complete assigned tasks per department standard operating procedures, related UK policy and procedures, and relevant state and federal employment laws. This role will contribute to the continuous improvement of department services and the division’s reputation by actively engaging in work teams and projects, identifying potential areas for improvement, and assist in developing employment resources for both applicants and hiring managers. Skills / Knowledge / Abilities We are seeking an individual with initiative, superior customer service focus, team orientation, excellent written and oral communication skills and the ability to build strong working relationships. A successful candidate will also have technical knowledge, the ability to multi-task with a strong emphasis on accuracy and attention to detail. Solid time management, problem solving, critical thinking, follow-through, stress tolerance, planning, and organizational skills are all critical to success in this position. A high level of respect for confidentiality is essential. Does this position have supervisory responsibilities? No Preferred Education/Experience Experience working in a high volume, fast-paced human resources environment. Deadline to Apply 07/20/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I

Job Title Operations Manager/Cardiac Cath/UKHC Requisition Number RE50886 Working Title Operational Cath Lab Manager Department Name H3130:Gill Heart Institute Work Location Lexington, KY Grade Level 14 Salary Range $81,328-156,062/year Type of Position Staff Position Time Status Full-Time Required Education BSN/BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification Registered Nurse (RN) or American Registry of Radiologic Technologists (ARRT); Basic Life Support (BLS), Advanced Cardiac Life Support (ACLS) Physical Requirements The physical requirements for this position include regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); and the ability to lift, carry, push, and/or pull objects weighing up to or over 50 pounds. The conditions of work may involve regular exposure to radiation; intermittent exposure to hazardous chemicals and fumes including waste; and occasional exposure to blood borne/airborne pathogens and combative/violent people. May also include intermittent (10%-50%) job-related travel. Shift Primarily Monday through Friday, 7 a.m. – 3:30 p.m. As an exempt-level position, additional hours including evenings, nights, weekends, holidays, and call may be required in order to meet job and departmental business needs. Job Summary The Operational Cath Lab Manager is responsible for ensuring quality patient care by providing leadership and oversight of all patient care activities in the Cath Lab. This position will ensure that the department provides the highest quality and most cost-effective care and will be accountable for outcomes related to quality patient care and services, overall patient experience, and Cath Lab care costs. This individual will ensure compliance with protocols of regulatory bodies, accrediting agencies, and reimbursement agencies; oversee the operational management of services and staff of all Cath Lab areas within the department; and will promote overall departmental direction while interfacing with physicians, staff, and other healthcare providers in the Cath Lab. It is essential that the chosen candidate for this position has healthcare management experience, and demonstrated clinical, management, and leadership expertise. There is an internal candidate being considered.&nbsp; Skills / Knowledge / Abilities The individual in this position must possess clinical expertise; leadership, communication and customer service abilities; employee development skills; impeccable organizational, time-management, and planning skills; and finance knowledge related to departmental oversight. Does this position have supervisory responsibilities? Yes Preferred Education/Experience In addition to the position requirement of a Bachelor’s degree and at least three years of full-time, paid patient care experience, the ideal candidate will also possess at least three years of Cath Lab experience and a demonstrated background of exhibiting clinical, leadership, and management expertise. Deadline to Apply 07/20/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Operations Manager/Cardiac Cath/UKHC

Job Title Administrative Services Assistant Requisition Number RE49842 Working Title Department Name 7P620:PUBLIC HEALTH BUSINESS &amp; FINAN Work Location Lexington, KY Grade Level 42 Salary Range $17.41-27.87/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for extended periods of time Shift Typically, Monday–Friday between the hours of 8:00 a.m. – 5:00 p.m. Additional hours as needed. Job Summary The College of Public Health seeks an Administrative Assistant to provide support for the Associate Dean for Academic Excellence and academic assistant deans. Duties of this position will include (but not be limited to): <ul><li>Processing travel arrangements which include flights, hotel reservations, transportation, etc.</li><li>Track expenditures and reconcile cost center accounts on a monthly basis. This will include verifying appropriateness of charges and confirming all documents for transactions have been obtained. Reconcile travel reports, PRDs and procard transaction expenses to ensure timely posting and compliance with University rules and regulations.</li><li>Support unit events by scheduling room reservations, creating and sending event invites, purchasing event supplies and food, and plan and schedule meetings under the direction of Associate Dean for Academic Excellence and academic assistant deans.</li><li>Maintaining adequate supply inventory and placing orders as needed, submitting forms for purchasing.</li><li>Letter and memo writing, meeting minutes, and scheduling appointments.</li><li>Assist, identify, and change processes/workflows for improvement. Participate in continuous improvement activities and other duties as assigned for all processes. Update and maintain departmental SharePoint site and other duties assigned.</li></ul> Skills / Knowledge / Abilities An ideal candidate will possess exceptional customer service, organization, oral and written communication skills, attention to detail, planning and organizing and problem solving skills. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/18/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

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