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Senior Coordinator - Industrial Engineering Part-Time (Temporal)Job ID: 13384Location: El Paso, TXFull/Part Time: Part TimeRegular/Temporary: RegularAbout UTEP<a href="https://www.utep.edu/UTEP" target="_blank">https://www.utep.edu/UTEP</a> is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.<a href="https://www.utep.edu/engineering/The" target="_blank">https://www.utep.edu/engineering/The</a> College of Engineering at The University of Texas at El Paso (UTEP) is committed to excellence in education, research, and innovation. With a strong focus on applied and interdisciplinary learning, the College serves a diverse student population and is nationally recognized for graduating the largest number of Hispanic engineers at the doctoral level.Located at the U.S.-Mexico border, the College of Engineering plays a vital role in regional economic development and global research initiatives. Our faculty, students, and industry partners work together to solve real-world problems in areas such as advanced manufacturing, sustainability, aerospace, and data science.Position InformationHiring Department: <a href="https://www.utep.edu/engineering/Posting" target="_blank">https://www.utep.edu/engineering/Posting</a> End Date: Open until filled.Hours: 20 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekendsFLSA status: ExemptEarliest Start Date: As soon as possible.Salary: Commensurate with experience.Required Application Materials:• Resume• Cover Letter• List of three referencesNote: This position is Grant Funded and subject to availability of funds.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionSummary: The primary purpose of this position is to work with project principal investigator and the team on a National Science Foundation funded project on National Research Traineeship (NRT). Coordinates program related activities and initiatives, keeps official records, and executes administrative policies determined by or in conjunction with other officials. Duties are performed under limited supervision and with moderate latitude for the use of independent judgment.The normal work schedule is 20.00 hours per week, with a standard work schedule from 8:00 AM to 5:00 PM. Flexibility in the work schedule is occasionally required to support NRT program activities that occur outside the normal work schedule.Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Statement of Duties and Responsibilities:Supports the NSF NRT program goals and planning activities.Manage finances, event scheduling and coordination, coordination about course scheduling, coordination with community partners, center for community engagement and independent advisory board members, assist with human subjects submissions and amendments, communication with program faculty and participants such as seminar speakers, setup team communication platforms and share regular and routine communication to student trainees, and assist in data collection, monitoring progress of student trainees, and input to program evaluation and assessment.Assist in marketing and recruitment of potential trainees and facilitating the online course transition by communicating with the Division for Continuing Education.Assist in the setup of the Equity Design Corp towards the end of the project period.Serves as an advocate for the NSF NRT program, both within UTEP and in the community.Oversees budget accounts and purchasing to show receipts and expenditures.Reconciles NRT program accounts online and maintains back up documentation in an organized fashion.Plans and coordinates special events (student activities, workshops, seminars, open houses, etc.) on behalf of the NRT program. Drives within city limits to pick up supplies or make deliveries for planned program activities.Has knowledge of all Microsoft Office software and is able to learn and use institutional software systems.Complies with all State and University policies.Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.QualificationsQualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Required Qualifications:Education: Bachelor's degree from four-year college or university within area of assigned responsibility or equivalent combination of education and experience.andExperience: Three years of related experience; or equivalent combination of education and experience.Additional InformationPhysical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office atStatement of Duties and Responsibilities:Supports the NSF NRT program goals and planning activities.Manage finances, event scheduling and coordination, coordination about course scheduling, coordination with community partners, center for community engagement and independent advisory board members, assist with human subjects submissions and amendments, communication with program faculty and participants such as seminar speakers, setup team communication platforms and share regular and routine communication to student trainees, and assist in data collection, monitoring progress of student trainees, and input to program evaluation and assessment.Assist in marketing and recruitment of potential trainees and facilitating the online course transition by communicating with the Division for Continuing Education.Assist in the setup of the Equity Design Corp towards the end of the project period.Serves as an advocate for the NSF NRT program, both within UTEP and in the community.Oversees budget accounts and purchasing to show receipts and expenditures.Reconciles NRT program accounts online and maintains back up documentation in an organized fashion.Plans and coordinates special events (student activities, workshops, seminars, open houses, etc.) on behalf of the NRT program. Drives within city limits to pick up supplies or make deliveries for planned program activities.Has knowledge of all Microsoft Office software and is able to learn and use institutional software systems.Complies with all State and University policies.Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.QualificationsQualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Required Qualifications:Education: Bachelor's degree from four-year college or university within area of assigned responsibility or equivalent combination of education and experience.andExperience: Three years of related experience; or equivalent combination of education and experience.Additional InformationPhysical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6153822jeid-a989ef1bdd89494c9ff7efb89a41bb30" target="_blank">https://apptrkr.com/6153822jeid-a989ef1bdd89494c9ff7efb89a41bb30</a>

The University of Texas at El Paso

Senior Coordinator - Industrial Engineering Part-Time (Temporal)

Job Title Patient Clerical Assistant/UKHC Requisition Number RE50011 Working Title PCA - Transitional Care Unit Department Name H3455:CDU/Transitional Units Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift Must be able to work three 12.5-hour shifts per week (7:00 p.m. – 7:30 a.m.) Will also be required to work some weekends and holidays. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred. Deadline to Apply 05/01/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Patient Clerical Assistant/UKHC

Job Title Publishing Intern Requisition Number DU11780 Department Name 89004:University Press Work Location Lexington, KY Salary Range 15.00/hour Type of Position Student Position Time Status Part-Time Required Education Students eligible to apply Required Related Experience None Required License/Registration/Certification None Physical Requirements Sitting for periods of time, lifting up to 40 lbs Shift 10-20 hours per week; M-F between hours of 8:00 -5:00 Job Summary Publishing interns will work within the departments of Acquisitions, Editorial, Production, and/or Marketing. Tasks may include copywriting, design, social media, and general organization/administrative duties. Skills / Knowledge / Abilities Experience in copywriting, design, social media, and/or general office organization preferred. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 06/01/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Publishing Intern

Job Title Administrative Support Associate I/UKHC Requisition Number RE50013 Working Title Administrative Support Associate I/UKHC Department Name H4013:Nurse Recruitment Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements The essential job functions of this position require you to: communicate and build working relationships with staff and candidates from diverse backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service and positively represent the university; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary position; interact with individuals from various levels throughout the Enterprise and work successfully in a team as well as independently. Shift Primarily Monday – Friday 8 AM-4:30 PM. Job Summary The Administrative Support Associate I supports the Nurse Recruitment office assist hiring departments with the essential steps of hiring regular part-time and full-time employees. Primary job duties will include: post &amp; process a high volume of job requisitions in the Integrated Employment System; collaborate with hiring managers and Nurse Recruiters to edit submitted job descriptions, posting specific questions and all other job requisition content for general effectiveness as well as spelling &amp; grammatical accuracy; schedule candidate interview(s) with Nurse Recruiter, Manager and/or staff interview panels; coordinates on-boarding of new employees with Managers, Staff Development, Nursing Payroll, and Campus/Hospital education; and book new employees for orientation sessions. This role will contribute to the continuous improvement of department services and the division’s reputation by actively engaging in work teams and projects, identifying potential areas for improvement, investigating and recommending potential corrective courses of action; proactively identifying and taking advantage of opportunities to build on professional and procedural knowledge base; and providing project research and support to Nurse Recruitment Management team. Skills / Knowledge / Abilities The ideal candidate will possess HR professional knowledge; have the ability to multitask with a strong emphasis on accuracy and attention to detail; proficient in Microsoft Office, to include Outlook, PowerPoint, Word, and Excel; excellent communication skills (both written and verbal; demonstrated ability to provide superior customer service; solid time management, problem solving, critical thinking, follow-through, and planning and organizational skills are all critical to the success in this position and a high level of respect for confidentiality and diversity are a must. Does this position have supervisory responsibilities? No Preferred Education/Experience Experience working in an environment with high volumes and attention to detail, preferred. Deadline to Apply 04/24/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I/UKHC

Job Title Publishing Intern Requisition Number DU13316 Department Name 89004:University Press Work Location Lexington, KY Salary Range 15.00/hour Type of Position Student Position Time Status Part-Time Required Education Students eligible to apply Required Related Experience None Required License/Registration/Certification None Physical Requirements Sitting for periods of time, lifting up to 40 lbs Shift 10-20 hours per week; M-F between hours of 8:00 -5:00 Job Summary Publishing interns will work within the departments of Acquisitions, Editorial, Production, and/or Marketing. Tasks may include copywriting, design, social media, and general organization/administrative duties. Skills / Knowledge / Abilities Experience in copywriting, design, social media, and/or general office organization preferred. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 06/01/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Job Title Administrative Support Associate II Requisition Number RE49998 Working Title Department Name 7A800:DENTISTRY ORAL HEALTH SCIENCE Work Location Lexington, KY Grade Level 43 Salary Range $19.18-30.68/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time Shift Monday – Friday, Day Shift Job Summary Work directly with the International Office for all processes and requirements related to acquiring immigration, facilitate logistic of visits for both students, as well as faculty/administrators that site visit as part of the exchange agreement. Assist Graduate Program staff with details and organization of events. Provide Graduate Program and Graduate Student Support for Orofacial Pain and Periodontics divisions. Internal Employee Being Considered (IEBC) Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Direct paid experience assisting faculty and graduate students in VISA and citizenship issues preferred. Deadline to Apply 04/23/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate II

Job Title Administrative Services Assistant Requisition Number RE49842 Working Title Department Name 7P620:PUBLIC HEALTH BUSINESS &amp; FINAN Work Location Lexington, KY Grade Level 42 Salary Range $17.41-27.87/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for extended periods of time Shift Typically, Monday–Friday between the hours of 8:00 a.m. – 5:00 p.m. Additional hours as needed. Job Summary The College of Public Health seeks an Administrative Assistant to provide support for the Associate Dean for Academic Excellence and academic assistant deans. Duties of this position will include (but not be limited to): <ul><li>Processing travel arrangements which include flights, hotel reservations, transportation, etc.</li><li>Track expenditures and reconcile cost center accounts on a monthly basis. This will include verifying appropriateness of charges and confirming all documents for transactions have been obtained. Reconcile travel reports, PRDs and procard transaction expenses to ensure timely posting and compliance with University rules and regulations.</li><li>Support unit events by scheduling room reservations, creating and sending event invites, purchasing event supplies and food, and plan and schedule meetings under the direction of Associate Dean for Academic Excellence and academic assistant deans.</li><li>Maintaining adequate supply inventory and placing orders as needed, submitting forms for purchasing.</li><li>Letter and memo writing, meeting minutes, and scheduling appointments.</li><li>Assist, identify, and change processes/workflows for improvement. Participate in continuous improvement activities and other duties as assigned for all processes. Update and maintain departmental SharePoint site and other duties assigned.</li></ul> Skills / Knowledge / Abilities An ideal candidate will possess exceptional customer service, organization, oral and written communication skills, attention to detail, planning and organizing and problem solving skills. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 04/23/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Assistant

Job Title Patient Clerical Assistant/UKHC Requisition Number RE49568 Working Title Patient Clerical Assistant/UKHC - Cardiovascular ICU H7300 Department Name H7300: CARDIOVASCULAR Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements Sitting at computer workstation for extended periods including data entry; repetitive motions, and occasionally standing or walking with objects up to 10 lbs. Shift Must be able to work three 12.5-hour shifts per week (7:00 p.m. – 7:30 a.m.) Will also be required to work some weekends and holidays. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred Deadline to Apply 04/23/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Job Title Administrative Support Associate II Requisition Number RE50000 Working Title Department Name 7A800:DENTISTRY ORAL HEALTH SCIENCE Work Location Lexington, KY Grade Level 43 Salary Range $19.18-30.68/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None. Physical Requirements Sitting in front of a computer for long periods of time. Shift Monday – Friday Day shift with occasional nights and weekends. Job Summary The person in this position will provide executive administrative and clerical support for the Department Chairs of Oral Health Practice and Oral Health Science, and the Divisions of Comprehensive Care Dentistry and Prosthodontics. This person will also coordinate clinic coverage for Prosthodontics and provide support for oversight of the budgetary and financial department and division accounts and use of a procard. This person will also serve as college executive support for administrative items; manage faculty documents approved by the Board of Trustees and use Watermark for entering and reporting data. IEBC (Internal Employee Being Considered). Skills / Knowledge / Abilities Expertise in organizational and interpersonal skills, accuracy, attention to detail and confidentiality. Must have strong solid leadership skills. Critical-thinking skills, listening skills, creativity, detail orientation, organization, collaboration, team-working and initiative, confidentiality. Does this position have supervisory responsibilities? No Preferred Education/Experience Administrative or staff support experience in at medical/dental academic institution is highly preferred. Deadline to Apply 04/23/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Title:&nbsp;Student Event Services Supervisor Division: University Marketing and Communications Department: Special Events and Scheduling FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 8: $17.35/hour EEO Job Group:&nbsp;5 E5 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Student Event Services Supervisor. Responsible for the facilitation of all student organization events on campus that further the mission of each specific organization and the University of Southern Indiana. Management function includes, but is not limited to, event planning, implementation and coordination of campus services (both internal and external service providers); work closely with all resources and event support personnel to ensure seamless and successful experiences for partners, clients, and guests. Manage the facility scheduling process for all USI Student Organizations’ meetings, programs, and activities on campus. Schedule activities in University facilities, including outdoor venues and grounds, and make thoughtful decisions regarding eligibility of requests for space based on compatibility with the University’s mission. Responsible for negotiation and resolution of issues related to space management for student organization needs. Uphold stewardship role for facilities by matching needs of the event/activity with the most appropriate space available. Serve as the sole point of contact for all student organizations regarding student events. Mentor student leaders throughout the event planning process to counsel the development of ideas into a complete vision, guide them through obstacles, teach best practices for establishing events, and advise on organizational skills and abiding protocols. Provide “one-stop shopping” experience for student contacts through coordination with multiple campus departments’ services. Duties/Responsibilities&nbsp; <ul><li>Plan, manage and supervise implementation of events sponsored by all USI Student Organizations, Housing and Residential Life, Religious Life, and USI Intramural Sports. Produce effective and seamless events including, but not limited to: Welcome Week, Greek Week, Dance Marathon, Lip Sync, Late Night at USI, Relay for Life, Sorority/Fraternity Recruitment, and other numerous high maintenance annual and spontaneous events along with prioritizing various smaller events with limited needs. </li><li>Administers scheduling requests for all USI Student Organization, Housing and Residential Life, Religious Life, USI Intramural Sports of over 11,000 events annually. Develop an understanding of the organization’s needs, consistent with USI mission and policies, and assign the appropriate space to both meet the needs of the group and maximize campus facilities. Negotiate with event contacts to find an alternate date or venue if their first choices are unavailable. Communicate with space “owners” of various event locations, if necessary, to secure and document approvals prior to confirming and scheduling spaces for events. Schedule space reservations in a time sensitive manner and send reservation confirmations to clients. Indicate appropriate locations for events to student contacts. </li><li>Advise and mentor student event contacts in the event development process of all logistics from beginning to end. Facilitate the creation of a simple event concept into an accomplished and thorough vision. Establish excellent communication with student contacts, determine specific goals and priorities that must be met for each event, and develop and identify specific action plans for each contact. </li><li>Establish that all logistics for each event fall within safety guidelines (University, State, and Federal policies) by contacting experts from pertinent campus departments (if necessary) including but not limited to: Public Safety, Environmental Health and Safety, Risk Management, and Facility Operations and Planning regarding risk elements, environmental concerns, matters related to grounds keeping of USI fields and lawns, and involvement of Public Safety officer presence, and obtaining applicable approvals for event execution. </li><li>Ensure coordination of event related services including facility room arrangements, catering, audio/visual, work orders and other necessary event elements for meetings/programs/activities/conferences scheduled by student organizations. Create set-up diagrams in Social Tables software identifying room setup and needs for each reserved space to be shared with other departments that assist in facilitating events. Maintain impeccable event files in EMS event management software for historic reference. </li><li>Assure all policies and procedures relevant to attendee safety are followed including, but not limited to, communication of relevant emergency information to building occupants and outdoor events in the event of emergency evacuation and shelter in place situations. Operate in conjunction with Risk Management to ensure waivers and insurance needs are within compliance in order to protect event attendees. </li><li>Determine and coordinate support service deliveries through communication with applicable service providers such as USI Dining (Sodexo), Information Technology, Public Safety, Facility Operations and Planning, Risk Management, and Environmental Health and Safety via work order request, online services request, email, phone and/or personal discussion. Prepare detailed event plans and distribute to all individuals/departments involved to ensure a seamless event. </li><li>Maximize communication with USI Center for Campus Life and Dean of Students Office staff to develop a full understanding of student organization needs for space and event support. Monitor and analyze each event alongside Center for Campus Life and Dean of Students Office to guarantee that each occasion abides by “Student Rights and Responsibilities” and the policies and objectives of the affiliated organization. </li><li>Present educational scheduling/meeting planning presentations to student organizations at annual renewal sessions, exhibit at student involvement fairs sponsored by Center for Campus Life, and when invited, speak at academic classes to educate on scheduling and event planning processes on campus. </li><li>Confirm final arrangements and facility needs with contacts two weeks prior to the scheduled event, if possible. Work closely with Event Services to inspect facility rooms prior to events to ensure appropriate set up, equipment and all related services are in place. Verify room set ups comply with ADA guidelines and strictly adhere to fire code regulations. </li><li>Provide onsite support, if needed, for student events including, but not limited to, communicating relevant information to building occupants, ensuring scheduled services are in place, troubleshooting equipment problems, securing proper emergency and event signage are in appropriate locations. Serve as point person to the event contact for any questions or concerns regarding the execution of the event. </li><li>Create reports reflecting specific event related statistics and trends for director to include in budget reports and annual department reports specifically related to student events. </li><li>Coordinate University signage/postings including approving signs (indoor and yard signs), banners, chalking and table tents to be posted on campus. Oversee timely removal of outdated or unapproved materials. Contact authors of unapproved postings to clarify University Posting Policy. Obtain approval to post materials in USI Dining (Sodexo) areas. Ensure all items to be posted comply with University Posting Policy. </li><li>Attend weekly pre-conference/pre-event review meetings with Special Events and Scheduling and USI Dining (Sodexo) staff. Provide detailed reports and room set-up diagrams scheduled in meeting rooms for all events assigned to this position. </li><li>Attend Special Events and Scheduling staff meetings. </li><li>Assist with special projects. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>Associate degree or equivalent combination of relevant experience and college coursework. </li><li>A minimum of one-year experience in event management including scheduling, planning, supporting, or coordinating multiple projects. </li><li>Strong commitment to customer service with excellent verbal and written communication skills required; ability to communicate effectively in person, electronically and by telephone. </li><li>Demonstrated ability to exercise discretion in decision making with the ability to make independent judgements, especially in time sensitive situations. </li><li>Exceptional organization and time management skills with keen attention to detail and the ability to handle multiple tasks at once. Ability to successfully execute events under specified time frames. </li><li>Must possess working knowledge of Microsoft Office suite software. </li><li>Position requires a quick learner with the ability to master event planning software program, create reports, charts and graphs pulled from software data, and room diagramming software. </li><li>Valid driver’s license.</li></ul> Preferred Knowledge and Skills <ul><li>Bachelor’s degree. </li><li>Background in office management, accounting or budget experience.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard hours are Monday through Friday from 8:00 a.m. until 4:30 p.m.</li><li>Occasional irregular or extended hours may be required.</li><li>Occasional overtime may be required to be present at assigned events.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities.

111 Administrative Staff Jobs