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Under the general supervision of the Campus Dean, Dental Hygiene and direct supervision of the Clinic Administrator, the Clinic Patient Coordinator is responsible for the day-to-day Dental Hygiene clinic operations for West Coast University. Handles patient phone calls; schedules patient appointments; tracks how patients hear about the clinic and monitors patient records for accuracy. Communicates patient records with community clinics, dental schools, and private dental offices; assists students, faculty, and patients as needed in the clinic; handles patient-student or patient-faculty issues; and performs a wide variety highly responsible, complex, and confidential support services for personnel, student, and patient matters, and clerical and administrative tasks as assigned. Participates in university activities such as student functions, open houses, student orientations, continuing education courses, and graduation exercises.Essential Functions and Responsibilities<ul><li>Collaborates with the Clinic Administrator and others as designated by the Campus Dean, Dental Hygiene with all clinic related assignments and tasks.</li><li>Coordinates patients who enter and exit the Dental Hygiene Clinic.</li><li>Deals discreetly with large volumes of sensitive, confidential information concerning patient, student, staff, faculty, and university affairs, information contained in minutes, letters and other documents.</li><li>Composes well written internal and external correspondence and reports for the Dental Hygiene Clinic and program.</li><li>Answers clinic telephone calls in a professional and business-like manner.</li><li>Distributes incoming clinic faxes such as medical consultations to appropriate student or faculty.</li><li>Establishes and maintains clinic record keeping and filing systems. Classifies, and files correspondence, records and other regulatory documents.</li><li>Assures care and maintenance of clinic front office equipment and supplies. Maintains inventory levels for office supplies and program materials and literature.</li><li>Provides input into clinic marketing plans and literature.</li><li>Prepares and/or updates clinic related marketing and/or other types of materials; assembles Dental Hygiene Clinic print communication folders/packets in preparation for meetings with internal and external stakeholders.</li><li>Maintains the displays within the clinic and for keeping them up to date with current information and/or items of special interest to patients and students.</li><li>Projects a positive image of all aspects of West Coast University Dental Hygiene in the community and within the Clinic.</li><li>Responsible for responding to routine and non-routine clinic inquiries.</li><li>Maintains inventory of clinic related materials and distributes clinic information and supplies as requested and needed for internal and external events.</li><li>Assists students, faculty, and staff in patient related issues with the accompanying accurate and detailed documentation of the issues.</li></ul>Preferred Education, Certifications and Licensures<ul><li>Associate degree in dental assisting, marketing, or related field preferred.</li><li>Current Certified Dental Assistant (CDA) or California Registered Dental Assistant (RDA) license preferred.</li></ul>Preferred Experience and Skills<ul><li>The ability to demonstrate bilingual skills is preferred.</li></ul>Required Education, Certifications, and Licensures<ul><li>High school graduate or equivalent required.</li><li>Must have documented continuing education dated within the previous two years to include a minimum of two (2) hours of Infection Control and two (2) hours of the Dental Practice Act.</li><li>Current certification in basic life support procedures including healthcare provider CPR with an Automated External Defibrillator.</li><li>Health certifications for an OSHA Category I classified position (potential for exposure to infectious diseases at work). As an essential component of the West Coast University infection-control program immunizations and tuberculosis clearance documentation is required in accordance with current CDC and OSHA recommendations and guidelines for Health-Care Personnel. Below are health certification details which are subject to change as required by OSHA and CDC.</li><li>Immunizations - based on the CDC Recommended Immunizations for Health-Care Personnel (HCP), all HCPs must submit documentation of immunization to Hepatitis B (series of three doses with anti-HBs serologic testing 1-2 months after dose #3), proof of immunity to Hepatitis B, or a signed declination; Measles, Mumps, Rubella (MMR); Varicella (chickenpox); and Tetanus, diphtheria, pertussis (booster every 10 years). Highly recommended immunizations for the HCP include Influenza (yearly), Hepatitis A, and Pneumonia. For some individuals, a titer test will be indicated vs. vaccinations. Titer tests showing immunity to listed pathogens are acceptable. Titer tests showing a negative response require appropriate immunizations and follow-up titers must be completed and submitted. If one or more of the listed immunizations are contraindicated, documentation must be submitted clearly identifying the reason(s). Clinical laboratory reports with facility stamp and medical doctor's signature are required.</li><li>Tuberculosis Clearance - the CDC Guidelines for Preventing the Transmission of Mycobacterium tuberculosis in Health-Care Settings are intended to protect the HCP and patients. The TB screening program consists of two major components: (1) baseline single test for M. tuberculosis infection and (2) serial testing/screening for M. tuberculosis infection. The HCP must have a baseline single test followed by serial skin testing every 6 months. If the HCP has a baseline positive result or has previously had a positive result, a chest radiograph must be completed to exclude a diagnosis of TB disease. Thereafter, every 6 months the HCP must receive a symptom screen. Documentation of positive skin test and negative chest x-ray must be submitted.</li></ul>Required Experience and Skills<ul><li>Two years of dental office experience performing direct and indirect patient-related duties.</li><li>Excellent reception and telephone communication skills and techniques.</li><li>Excellent written, verbal and interpersonal communication skills. Must interact and communicate effectively with physicians and dentists, administrators, program peers, community officials, sales representatives, media and the public.</li><li>Proficient command of grammar, punctuation, spelling, and correct usage of the English language.</li><li>Must be able to effectively use clinic and office equipment, computers and scanner and other resources for completion of projects.</li><li>Comprehensive knowledge and skill in dental office systems such as Dentrix, Dexis, Guru, Lexi-Comp Online, and PreViser; comprehensive knowledge and skill in dental technology such as intra-oral camera use, caries detection devices, and oral pathology assessment tools to assist students as needed during clinic sessions.</li><li>Proficient skills and experience in Microsoft Office computer software systems, including word processing, spreadsheets, and presentation software.</li><li>Proficient skills in classifying, indexing, processing, retrieving, and controlling a large volume of records.</li><li>Thorough knowledge of patient electronic record keeping, maintenance, and adherence to the Quality Assurance Plan.</li><li>Skills: Ability to initiate creative and innovative clinic and patient-related ideas.</li><li>Ability to interpret and apply administrative, clinic, and program rules, policies, and procedures.</li><li>Ability to compose correspondence independently.</li><li>Ability to compile and maintain complex and extensive records and files for a program with a focus/emphasis on clinic patient files.</li><li>Ability to represent the program using good judgment, poise, tact, and diplomacy.</li><li>Ability to multi-task and prioritize; demonstrate excellent organizational skills; follow through and attention to detail.</li><li>Ability to work independently with light supervision. Must be self-directed and reliable in planning and implementing marketing and public relations tasks.</li><li>Ability to exercise good patient skills.</li><li>Ability to work effectively in a highly ethnic and culturally diverse student, patient, and associate community.</li><li>Ability to demonstrate strong professional written and verbal communication and interpersonal skills.</li><li>Ability to self-direct, self-pace, multi-task and function well under pressure of deadlines and conflicting priorities.</li><li>Ability to maintain confidentiality of all associate, student and administrative information.</li><li>Ability to establish and maintain professional effective working relationships with diverse groups and individuals.</li><li>Willingness to work a flexible schedule and to work as the clinic sterilization coordinator or clinic supply manager when needed.</li><li>Ability to exercise good judgment.</li></ul>&nbsp;#LI-AM1#HEJDo you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

Coordinator, Dental Hygiene Patient Clinic (Bilingual Spanish)

Job Description:ABOUT THE CHICAGO SCHOOLThe Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals, organizations, and communities. We enroll over 6,000 students across 40+ academic programs culminating in a bachelor's, master's, or doctoral degree or a professional certificate, and our unique approach to impact-focused education has made us a leading nonprofit university for more than 40 years.As an employee at The Chicago School, you can become a member of a university community committed to true inclusion and equity. At The Chicago School, we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic, talented, and passionate professionals who will help us continue to innovate for decades to come.POSITION SUMMARYThe Student Advising Coordinator provides a wide range of student service duties and responsibilities within the Student Advising Division to ensure all prospective, incoming, and current students receive support in financial inquiries throughout their program. This role will collaborate closely with the Director of Student Advising to address student issues and offer solutions efficiently and effectively. This position is housed within the Student Support Team and will work directly with Student Support Counselors, Academic Advisors, Admissions, and Academic Departments to provide immediate assistance in student finance and registration issues.This is a hybrid position with three days per week on campus.PRINCIPLE DUTIESRecruitment/Admissions· Assist the Director of Student Advising in relaying pertinent information to admission representatives on student budgeting, award eligibility, and finance options for prospective students in need.· Provide guidance on financial aid and student account inquiries for students on pending financial action list. Manage hold overrides and collaborate on solutions to support student persistence.· Attend New Student Orientation to provide real-time support to students encountering issues heading into matriculation.Funding/Student Finance· Assist students with a range of complex enrollment and billing issues and provide budgeting options to ensure program funding is readily available.· Work with potential Re-entry students to review eligible financial aid packaging amounts and determine course sequencing in collaboration with academic departments.  · Implement proactive advising strategies to identify and assist financially and/or academically at-risk students, ensuring appropriate resources and support are reviewed. Student Support/Advising· Maintain a small caseload of students within their assigned college and offer a full range of advising and Student Support services.· Assist prospective students in Student Support-related paperwork and processes.· Advise students, faculty, and staff on university policies and procedures.BASIC QUALIFICATIONS· Bachelor’s Degree required (Master’s preferred)· Prior experience in student finance at the university-level or Financial Aid· Working knowledge of student advising and counseling techniques· Strong verbal and written communication skillsPREFERRED QUALIFICATIONS· The ability to display professionalism in all interactions· Experience with building or managing effective student support initiatives· The ability to collaborate with diverse individuals and teams and work effectively within a matrix organization· Excellent writing, interpersonal, and technological skills, including the use of Microsoft OfficeCOMPENSATION: This is a full-time hourly position with a range of $26.41 - $27.18 per hour.DISCLAIMERThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.Compensation &amp; BenefitsThis opportunity is budgeted at $$25.18 to $27.18 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

Student Advising Coordinator

Summary:<ul><li>The HR Operations Coordinator, reporting to the Manager of HR Operations, is integral to maintaining the accuracy and efficiency of HR processes throughout the associate lifecycle.</li><li>This role ensures data integrity within the Oracle HCM system and provides support for key functions, including onboarding, leave of absence management, status changes, terminations, and more.</li><li>Acting as a liaison between associates, management, and other stakeholders, the Coordinator facilitates seamless operational workflows while ensuring compliance with organizational policies.</li><li>Additionally, this role addresses escalations, drives process improvements, and upholds the highest standards of confidentiality and professionalism.</li></ul>Responsibilities:<ul><li>Manage and maintain associate data, ensuring accuracy, compliance with policies, and seamless processing across HR systems.</li><li>Deliver exceptional customer service by addressing HR-related inquiries from associates, managers, and stakeholders with professionalism and efficiency.</li><li>Collaborate with the Talent Acquisition and Learning &amp; Development teams to facilitate a smooth onboarding experience for new hires.</li><li>Ensure all new hires complete required onboarding tasks, with a focus on I-9 verification and compliance documentation.</li><li>Work closely with HR team members to streamline workflows, identify opportunities for automation, and enhance operational efficiency.</li><li>Provide training and guidance to HR team members on HR systems, processes, and best practices.</li><li>Assist in administering leave of absence processes, managing communications, and ensuring compliance with company policies and regulatory requirements.</li><li>Support benefits administration tasks, including processing Workers’ Compensation claims, managing Employment Development Department (EDD) paperwork, and maintaining accurate records.</li><li>Gather and analyze data for audits related to Payroll, Legal, and compliance requirements.</li><li>Uphold strict confidentiality standards in handling associate and organizational data.</li><li>Partner with internal teams to troubleshoot and resolve issues related to Oracle HCM and other HR systems.</li><li>Participate in testing and implementing system updates and new features within Oracle HCM to improve functionality and user experience.</li></ul>Required Qualifications:<ul><li>Bachelor’s degree in Human Resources, Business Administration, or related field required.</li><li>2+ years of Human Resources or related experience required, with a demonstrated ability to handle complex data management tasks.</li><li>Excellent customer service orientation with the ability to handle sensitive situations tactfully.</li><li>Strong attention to detail and ability to manage multiple priorities effectively.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Ability to work independently and collaboratively within a team environment.</li><li>This is an onsite position where you will work in our administrative office in Irvine daily.</li></ul>Preferred Qualifications:<ul><li>Good understanding of HRIS systems, particularly Oracle HCM, preferred.</li><li>Certification in HR-related programs (e.g., SHRM-CP, PHR) preferred.</li></ul>Compensation:<ul><li>$23.59 - $31.84/hour</li><li>Great benefits package</li></ul>#LI-CM1#HEJDo you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

HR Operations Coordinator

Job SummaryUnder the direction of the Director, Career Services and with an indirect reporting relationship to the Program Director, is responsible for coordinating, facilitating, and supervising the externship training. This includes student transition from class work to externship to graduate in preparation for placements. Locates, maintains, and acquires new externship sites and contracts; schedules and supervises students' externship assignments; advises students and provides classroom instruction in accordance with the program's objectives. Assists students in gaining meaningful employment in jobs applicable to their field of study. Guides students with the job search process, including teaching workshops and critiquing resumes. Provides excellent customer service to current and graduating students in accordance with the mission and purpose of the college. Coordinates and assists graduates with job interviews and obtaining entry level healthcare career opportunities.Essential Functions and Responsibilities<ul><li>Establishes, acquires, and maintains contracts with extern sites using the approved college agreement; maintains accurate extern site information database, including contact information and specific contractual agreement termination and expiration dates, and initiates renewal process timely.</li><li>Collects and maintains appropriate documentation related to externship education, such as health forms, CPR certification, student evaluations, and site evaluations.</li><li>Assists the Director, Career Services to maintain program accreditation, especially as related to meeting standards for externship education.</li><li>Attends Advisory and Faculty meetings to network and derive solutions to mutual concerns.</li><li>Maintains on-going contact with local employers to obtain information on externship opportunities. Researches and develops new externship sites with new employers. Develops and enhances working relationships, facilitates student employment opportunities, and ensures positive long-term relationships with employers.</li></ul>Required Experience and Skills<ul><li>License &amp; Certification: ACC Externship Coordinator, Pharmacy Technician:</li><ul><li>California licensure or registration to practice as a pharmacist or pharmacy technician is required.</li><li>Must hold an active membership in a national pharmacy organization and the corresponding state affiliate.</li></ul></ul><ul><li>Two (2) to three (3) years of experience working with or in extern sites, placing students, and coordinating related documents is preferred.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at American Career College. For more than 40 years American Career College has had the privilege of educating students seeking careers in healthcare—guiding them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.American Career College is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

American Career College

Medical Billing Externship Coordinator, Career Services

Job Description:ABOUT THE CHICAGO SCHOOLThe Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals, organizations, and communities. We enroll over 6,000 students across 40+ academic programs culminating in a bachelor's, master's, or doctoral degree or a professional certificate, and our unique approach to impact-focused education has made us a leading nonprofit university for more than 40 years.As an employee at The Chicago School, you can become a member of a university community committed to true inclusion and equity. At The Chicago School, we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic, talented, and passionate professionals who will help us continue to innovate for decades to come.POSITION SUMMARYThe Chicago School is seeking a Full Time Campus Operations Coordinator to assist with evening and weekend coverage. The Campus Operations Coordinator plays an essential role in supporting day-to-day operations and events on the Anaheim, CA campus. Reporting to the Campus Operations Manager, the Coordinator performs and coordinates tasks and activities to facilitate the optimal functioning of facilities, systems, and processes for faculty, staff, and students. PRINCIPAL DUTIESOperational Support<ul><li>Provide general administrative assistance to campus operations leadership.</li><li>Support the management of the campus operations inbox and respond to student, faculty, and staff requests related to campus operations.</li><li>Assist with daily opening and closing procedures for the campus.</li><li>Assist with scheduling and information management related to facilities usage and events.</li><li>Support the mailroom operations and delivery/acceptance of packages and mail.</li><li>Support the reception desk as needed.</li><li>Create and update ID cards for faculty, staff, and students.</li><li>Assist campus visitors and vendors.</li><li>Ensure exceptional customer service when interacting with campus community members.</li></ul>Facilities Management<ul><li>Support office moves, furniture reconfigurations, and classroom setups.</li><li>Provide support for on-campus events, including room reservations, setup, and takedown.</li><li>Maintain supply rooms and inventory levels of office supplies, kitchen items, and other essential campus materials.</li><li>Perform minor maintenance tasks and routine inspections to identify facility repair needs.</li></ul>Emergency Preparedness<ul><li>Be trained on emergency operations policies and procedures and be able to execute response plans on behalf of campus operations leadership if needed.</li></ul>BASIC QUALIFICATIONS<ul><li>High school diploma or GED.</li><li>1+ years of administrative experience in an office environment.</li><li>Proficiency with Microsoft Office suite and database management software.</li><li>Valid U.S. Driver’s License.</li><li>Availability to work evening and weekend hours.</li><li>Ability to lift, push, and pull approximately 50 pounds.</li></ul>PREFERRED QUALIFICATIONS<ul><li>Associate's or Bachelor's degree.</li><li>Experience in facility coordination or event planning.</li><li>Strong organizational and time management abilities.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multi-task and manage competing priorities.</li></ul>COMPENSATION AND BENEFITSThis opportunity is budgeted at $16.00 - $25.64 per hour base compensation. Additional factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, and tuition reimbursement, click the link below.DISCLAIMERThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.Compensation &amp; BenefitsThis opportunity is budgeted at $16.00 - $25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

5 Student Affairs and Services Jobs in Anaheim, CA, USA